|Floorplans||Austria Center Vienna|
|Main meeting rooms||Halls A-B-C||Level 2
|Halls E-F||Level 0
|Halls D-G-K|| Level 2
|Halls M-N||Level 1
|Poster session||Hall X4||entrance through the exhibition|
|Catering&Sitting Area||in the congress exhibition + foyer||Level 2|
|Congress Exhibition||Halls X1-X2-X3||Level 2
|Max height||Halls X1-X2||3,5 meters|
|Halls X3||5,5 meters|
|Hanging Points||see relevant information in the technical floor plans|
|Max weight per sq.m||see relevant information in the technical floor plans|
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline.
|Build up||Halls X1-X2-X3|
|Wednesday, May 18, 2016||08.00-22.00|
|Thursday, May 19, 2016||08.00-22.00|
|Friday, May 20, 2016||08.00-22.00|
|Saturday, May 21, 2016||08.00-13.00(*)|
|Stand decoration & cleaning|
|Saturday, May 21, 2016||13.00-18.00(**)|
|Saturday, May 21, 2016||19.00-21.00|
|Sunday, May 22, 2016||09.30-17.30|
|Monday, May 23, 2016||09.30-17.30|
|Tuesday, May 24, 2016||09.30-13.30|
|Tuesday, May 24, 2016||14.30-22.00|
|Wednesday, May 25, 2016||08.00-20.00|
|No prior dismantling is allowed. Times may be subject to change.
* All booth construction should be completed by 13.00, Saturday, May 21, 2016. by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
• € 550,00 per sq.m for bookings received by January 31, 2016
• € 650,00 per sq.m for booking received from February 1, 2016
Publishers, journals and non-profit organizations will be charged a reduced rates of
• € 275,00 per sq.m. for bookings received by January 31, 2016
• € 325,00 per sq.m. for bookings received from February 1, 2016
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Welcome Ceremony and Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the final programme inserted in all congress bags;
• Company name and logo listed in the official website and Congress App.
Please fill-in Form A and send it to the ERA-EDTA Industry Coordinator, email@example.com or fax +39-051309477, no later than February 29, 2016.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting September 18, 2015: with priority selection according to the 2015-2016 ERA-EDTA Ranking List;
2. From October 1 to October 30, 2015: with priority selection according to the 2015-2016 ERA-EDTA Ranking List;
3. Then from November 1, 2015 on a first-come-first-served basis.
These badges are reserved only for EXHIBITING COMPANIES and their branches only.
Exhibiting companies: you can upload the relevant information by May 6, 2016 on https://cm.era-edta.org using the username and password received by firstname.lastname@example.org.
Affiliate companies: please visit www.era-edta2016.org/exhibition to find out the relevant link to access the online purchase system.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed and only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting May 20, 2016 (11.00-19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk.
BADGES WILL NOT BE MAILED IN ADVANCE. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/staff members.
Make sure that the contact person of the company hand outs badges to colleagues/customers before they access the restricted areas.
These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow entrance to session halls or any other scientific activities, except the Industry Symposia.
You can upload your request for extra badges by May 6, 2016 on https://cm.era-edta.org using the username and password received by email@example.com; the cost for each extra badge is € 60,00, plus VAT if applicable. After May 7, 2016 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting May 20, 2016 (11.00-19.00) at the rate of € 75.00 each, plus VAT if applicable.
No refunds will be given in case of cancellation.
PLEASE CLICK HERE TO PURCHASE YOUR EXTRA EXHIBITORS’ BADGES
In order to take advantage of the free registration/s, the full details of the person/s must be uploaded by May 6, 2016 on https://cm.era-edta.org, using the username and password received by firstname.lastname@example.org.
Registrations will be given only to full exhibitors (i.e. paying € 550,00 per sqm) according to the chart on the right.
This benefit is not given to discounted/free exhibitors.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If not used by the said deadline, these free full registrations cannot be reimbursed or exchanged for other items/services. A company business card is required upon registration.
> 201 sqm
These badges are for Visitors wishing to enter the exhibition only; please visit www.era-edta2016.org/exhibition to find out the relevant link to access the online purchase system.
The costs per each Visitors’ Badge are:
• € 100,00 if pre-ordered by May 6, 2016.
• € 120.00 if booked after May 7 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.
PLEASE CLICK HERE TO PURCHASE YOUR EXTRA EXHIBITORS’ BADGES
For any information please contact:
ERA-EDTA Congress & Industry Manager