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EXHIBITION

   

FLOORPLAN
 
 
EXHIBITORS LIST A-Z
COMPANY PROFILES
Exhibitors List
Company profiles
   
CONGRESS MAPS
POSTER AREA
Congress maps
Poster Area

 

   

   

 
  
EXHIBITION OPPORTUNITIES


Floorplans
 
Floorplans   Austria Center Vienna
Registration&Service Area Foyer

Level 0

Main meeting rooms Halls A-B-C Level 2
  Halls E-F Level 0
  Halls D-G-K Level 2
  Halls M-N Level 1
Poster session Hall X4 entrance through the exhibition
Catering&Sitting Area in the congress exhibition + foyer Level 2
Congress Exhibition Halls X1-X2-X3 Level 2
Max height Halls X1-X2 3,5 meters
  Halls X3 5,5 meters
Hanging Points see relevant information in the technical floor plans
Max weight per sq.m see relevant information in the technical floor plans

 

Exhibiton timetable 
 
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline.
 
Build up Halls X1-X2-X3
Wednesday, May 18, 2016 08.00-22.00
Thursday, May 19, 2016 08.00-22.00
Friday, May 20, 2016 08.00-22.00
Saturday, May 21, 2016 08.00-13.00(*)
   
Stand decoration & cleaning
Saturday, May 21, 2016 13.00-18.00(**)
   
Exhibition  
Saturday, May 21, 2016 19.00-21.00
Sunday, May 22, 2016 09.30-17.30
Monday, May 23, 2016 09.30-17.30
Tuesday, May 24, 2016 09.30-13.30
   
Dismantling  
Tuesday, May 24, 2016 14.30-22.00
Wednesday, May 25, 2016 08.00-20.00
No prior dismantling is allowed. Times may be subject to change.
* All booth construction should be completed by 13.00, Saturday, May 21, 2016. by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.

  

Space fees- subject to VAT if aplicable
 
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
€ 550,00 per sq.m for bookings received by January 31, 2016
€ 650,00 per sq.m for booking received from February 1, 2016
Publishers, journals and non-profit organizations will be charged a reduced rates of
€ 275,00 per sq.m. for bookings received by January 31, 2016
€ 325,00 per sq.m. for bookings received from February 1, 2016
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.

 

Exhibitor entitlements and benefits
 
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Welcome Ceremony and Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the final programme inserted in all congress bags;
• Company name and logo listed in the official website and Congress App.

 

How to reserve an exhibition space
 
Please fill-in Form A and send it to the ERA-EDTA Industry Coordinator, zavalloni@era-edta.org or fax +39-051309477, no later than February 29, 2016.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting September 18, 2015: with priority selection according to the 2015-2016 ERA-EDTA Ranking List;
2. From October 1 to October 30, 2015: with priority selection according to the 2015-2016 ERA-EDTA Ranking List;
3. Then from November 1, 2015 on a first-come-first-served basis.
 
Exhibitors’ badges
 
These badges are reserved only for EXHIBITING COMPANIES and their branches only.
Exhibiting companies: you can upload the relevant information by May 6, 2016 on https://cm.era-edta.org using the username and password received by zavalloni@era-edta.org.
Affiliate companies: please visit www.era-edta2016.org/exhibition to find out the relevant link to access the online purchase system.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed and only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting May 20, 2016 (11.00-19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk.
BADGES WILL NOT BE MAILED IN ADVANCE. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/staff members.
Make sure that the contact person of the company hand outs badges to colleagues/customers before they access the restricted areas.
These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow entrance to session halls or any other scientific activities, except the Industry Symposia.

 

Extra exhibitors’ badges
 
You can upload your request for extra badges by May 6, 2016 on https://cm.era-edta.org using the username and password received by zavalloni@era-edta.org; the cost for each extra badge is € 60,00, plus VAT if applicable. After May 7, 2016 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting May 20, 2016 (11.00-19.00) at the rate of € 75.00 each, plus VAT if applicable.
No refunds will be given in case of cancellation.

PLEASE CLICK HERE TO PURCHASE YOUR EXTRA EXHIBITORS’ BADGES

 

Free full registrations
 
In order to take advantage of the free registration/s, the full details of the person/s must be uploaded by May 6, 2016 on https://cm.era-edta.org, using the username and password received by zavalloni@era-edta.org.
Registrations will be given only to full exhibitors (i.e. paying € 550,00 per sqm) according to the chart on the right.
This benefit is not given to discounted/free exhibitors.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If not used by the said deadline, these free full registrations cannot be reimbursed or exchanged for other items/services. A company business card is required upon registration.
   
Booth size
Free registrations
9-50 sqm
1
51-100 sqm
2
101-150 sqm
3
151-200 sqm
4
> 201 sqm
5

  

Visitors’ badges
 
These badges are for Visitors wishing to enter the exhibition only; please visit www.era-edta2016.org/exhibition to find out the relevant link to access the online purchase system.
The costs per each Visitors’ Badge are:
€ 100,00 if pre-ordered by May 6, 2016.
€ 120.00 if booked after May 7 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.

PLEASE CLICK HERE TO PURCHASE YOUR EXTRA EXHIBITORS’ BADGES


________________________________________________________________


For any information please contact:
Paolo Zavalloni               
ERA-EDTA Congress & Industry Manager           
Phone:  +39.345.4592758
Fax +39.051.309477            
Skype: PaoZav
E-mail: zavalloni@era-edta.org

final programme "day by day" - may 21 - 24, 2016

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