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REGISTRATIONS

REGISTRATIONS

 

IMORTANT NOTICE

 
 

Register Now

 

 

 

CONGRESS MEMBERSHIP FEES AND DEADLINES
Submission of names for Blank list groups: May 4, 2016
Onsite: from April 28, 2016 to May 24, 2016
STATUS ONSITE
from April 28 to May 24, 2016
ERA-EDTA / ÖGN MEMBER #
(individual and regular group)
EUR 400.00
ERA-EDTA NON MEMBER
(individual and regular group)
EUR 600.00
STUDENT/TRAINEE*
EUR 280.00
LOCAL STUDENT**
EUR 60.00
1-2 DAYS ERA-EDTA / ÖGN MEMBER ***
EUR 140.00 (1 day)
EUR 270.00 (2 days)
1-2 DAYS NON MEMBER
EUR 180.00 (1 day)
EUR 350.00 (2 days)

 
# IMPORTANT: Please note that congress members submitting and paying their congress membership fee as non-members will not be entitled to reimbursement if, at a later stage, they become members.
Once the registration has been processed it cannot be changed or reimbursed.

* Student/trainee congress memberships are available online starting from April 28, 2016. You can also register at the Austria Center Vienna starting from May 20, 2016. In order to be eligible for this fee, students/trainees must be 35 years old or younger, thus the birth year must not be earlier than 1981 furthermore the congress membership cannot be sponsored by a company/agency/institution etc.
You must personally hand over a photocopy of your picture ID (passport, identity card, driving license with birth date), a photocopy of your original student’s card and a signed letter from your mentor/university to prove your student/trainee status. ERA-EDTA reserves the right to verify all declarations.
  
** Local student congress memberships are available online starting from April 28, 2016. You can also register at the Austria Center Vienna starting from May 20, 2016. This exceptionally low congress membership fee is reserved for students living in the country where the congress is held (Austria). In order to be eligible for this fee, local students must be 28 years old or younger, thus the birth year must not be earlier than 1988 furthermore the registration cannot be sponsored by a company/agency/institution etc.
In order to register with this special fee you must personally hand over a photocopy of your picture ID (passport, identity card, driving license with birth date), a photocopy of your original student’s card and a signed original letter from your mentor/university to prove your student status. ERA-EDTA reserves the right to verify all declarations.
  
*** 1-2 Days congress memberships are available online starting from April 28, 2016. You can also register at the Austria Center Vienna starting from May 20, 2016. This type of congress membership entitles admission to the session and poster and exhibition halls only on the date mentioned on the congress badge as well as to receive the bag, the proper EACCME/UEMS Credits and Certificate of Attendance for that same day. It is also possible to make two one-day congress memberships if you are able to attend the congress for two days (consecutive or not).


CONGRESS MEMBERSHIP INCLUDES:
• admission to Scientific and Poster Session, opening Ceremony, Welcome Reception and Industrial Exhibition
• Coffee breaks
• CME courses on May 21, 2016
• Congress bag, final program, access to the abstracts, Certificate of attendance, e- materials, CME credit certificate
Accompanying guest registration is not available; however, all participants can take part, with their accompanying guests, in the Welcome Ceremony and Welcome Reception on May 21, 2016. All participants must wear their name badge when attending any congress event.


HOW TO REGISTER (individual and groups)

 

REGISTRATIONS STEP BY STEP
   
pdf Individual and paying sponsored registrations
pdf Group registrations


• All congress memberships must be submitted online.

• Requests to register via e-mail, fax or phone cannot be taken into consideration: all participants and sponsors must register through the online registration procedure.

• No congress membership is valid without payment and both must be done at the same time.

• All references to a date or a deadline, mentioned in this and other meeting documents, refer to the Central European Time zone (CET).

• In case you are not able to complete your online registration because of a system error, please inform the ERA-EDTA Registration Dept. as soon as possible and provide details of the error message on your computer and/or a screenshot of the page. E-mail: registrations@era-edta.org, fax +39-0521-959242 phone +39 345 0211784

• If you are unable to attend the congress you can cancel your congress membership, within certain limits and conditions (see the Cancellation Policy terms).

• Name changes are not allowed, so you cannot transfer your congress membership to another person.

 

 

ERA-EDTA MEMBERSHIP INFORMATION 

New applicants and members with outstanding membership fees, wishing to sign up/pay for ERA-EDTA membership in order to benefit from the reduced congress membership registration fee, must apply for membership, or pay the outstanding fees, no later than 10 working days prior to the respective registration deadlines. Please note that congress members submitting and paying their registration fee as non-members will not be entitled to reimbursement if, at a later stage, they become members.

 

GROUP REGISTRATIONS
  
If you need to register a group of delegates, you can choose the following options:

• Regular group registration (3 or more delegates): must submit payment and names immediately. Check the fees on the “CONGRESS MEMBERSHIP FEES AND DEADLINES” table.

or

• Blank group registration (10 or more delegates): must book and pay within the early deadline of February 24, 2016 and submit the final names by May 4, 2016. Cost is EUR 410 for each registration (ERA-EDTA and ÖGN members or not).
Please consider that the regular and blank list have separate rules, with different fees and their own policy.
For full information about blank rules click here.

 

ONSITE REGISTRATION 
 
April 27, 2016  is the deadline to pre-register to the congress, however, starting April  28 it is still possible to register online to the congress with the on-site fees (please see chart above). This will allow participants to pay in advance and print their badge directly at the Austria Center Vienna, starting May 20, 2016 at 11.00 AM

 

METHOD OF PAYMENT

Until May 11,2016  – credit card (Visa, MasterCard and American Express) and bank transfer
From May 12 to May 24, 2016 – credit card (Visa, MasterCard and American Express) only and we cannot accept payments made by bank transfer or cheques.
Cash (EUR only) is accepted only from May 20 to 24,2016

ERA-EDTA Bank details for transfers:
Beneficiary: European Renal Association - European Dialysis and Transplant Association
UBS AG, 45, Bahnhofstrasse
CH-8098 Zurich, Switzerland
Account number: 236-473.242.60 E
BIC (SWIFT): UBSWCHZH80A
IBAN: CH75 0023 6236 4732 4260 E
  
Payments by bank transfer must be done as soon as you receive your e-confirmation or at the latest within 5 working days. Euro (EUR) is the only accepted currency.
The bank’s fees for the money transfer must be paid by the sender. If the amount you send is incorrect and not sufficient to cover your registration fee your registration will not be valid.
Be sure to include, as the reason for payment, your name and congress registration identification number (written in your e-confirmation), otherwise it will not be possible for ERA-EDTA to match your payment with your registration.
If you pay by bank transfer, remember to register online: failure to do this will mean that you will not be included in the pre-registered participants list and will have to register again as a completely new registration.
If you are a sponsor and are registering a group, include, as the reason for payment, the company name and registration identification number of the group.

• Cash payments will be accepted only for onsite registrations from May 20 to 24,2016 

 

RECEIPT AND REQUEST OF PAYMENT
 
Receipts are not sent automatically. If you need one, remember to tick the appropriate box in the registration form (step 5 “method of payment”)
If you need a request of payment in order to make a bank transfer, remember to tick the appropriate box in the online registration form (step 5 “method of payment”).
Please note that ERA-EDTA will not issue VAT invoices. In fact this congress is an educational initiative for professionals, directly provided by a Registered Charity (ERA-EDTA) and not subject to VAT.
 

 

CANCELLATION POLICY

Before April 28, 2016

After April 28, 2016

75% of the amount paid, net of bank charges.

No refund of the amount paid.

 
All reimbursements will be done after the congress: the deadline to claim reimbursement is October 31, 2016. If the badge is used, there cannot be any refund. NO NAME CHANGES ARE POSSIBLE.
Blank group registrations have different policy for refunds. Please check the appropriate rules here.

 

BADGE AND CONGRESS MATERIAL

1)    BADGE

Individual:
- Early/late registrations: Badges can be picked up only after showing the confirmation letter with the barcode, that you received by e-mail before the event, to the “badge print” desk in the Registration Area of the Austria Center Vienna starting May 20, 2016 at 11.00 a.m. The reprint of lost or forgotten badges costs EUR 20.
- Onsite registrations: Badges can be picked up only after showing the confirmation letter with the barcode, that you received by e-mail after the online registration. If you prefer to make your registration directly at Austria Center Vienna go to the “new registration - individual” desk in the Registration Area. After the registration and payment you will receive your badge immediately. The reprint of lost or forgotten badges costs EUR 20.

Groups:
Companies and agencies can pick up the badges of their guests by having the barcode printed in the confirmation letters (which were sent via e-mail) scanned at the proper desk in the Registration Area (starting May 20, 2016). The  contact person for each group must then hand the badges to their guests directly.
If the contact person prefers to not collect the badges for the group, she/he must send or give to each guest the confirmation letter with the barcode received by e-mail. In this case each guest can pick up the badge after showing the confirmation letter.
The reprint of lost or forgotten badges costs EUR 20.


2)    CONGRESS MATERIAL
Starting from May 20, 2016 at 11.00 am congress bags and badge-holders can be picked up at the Bag Distribution Desk located in the Registration Area of the Austria Center Vienna by having your original badge scanned.
 

 

CERTIFICATE OF ATTENDANCE

The certificate of attendance will be sent to all regularly  registered delegates by email after the congress. In case you do not receive it, please write to registrations@era-edta.org.
If you need a hard copy, you can collect it at the dedicated desk located in the Registration Area of the Austria Center Vienna starting May 21 after 15.00 hours.
 

 

DISCLAIMER 

ERA-EDTA collects and processes personal information to provide you with the details regarding ERA-EDTA and its activities. This information will be used for accounting and commercial purposes by ERA-EDTA and/or Euromeetings srl in compliance with the Italian Legislative Decree 195/2003 and in accordance with the eight Data Protection Principles contained in the UK’s Data Protection Act 1998. Each participant will receive a badge with name and barcode. The bar code contains all information which was filled in the registration form and can be accessed by ERA-EDTA and /or Euromeetings srl only. By accepting to have the badge scanned at the Industry Symposia and Industrial Exhibition, the participant provides that specific company with the information (name, address and e-mail) already given to ERA-EDTA. Congress members can ask that this information be changed, corrected or cancelled at any time by contacting the ERA-EDTA Headquarters. 

 

Frequently Asked Questions (FAQ) about Registrations  

 

________________________________________________________________


For any information please contact:

ERA-EDTA Registration Department          
Phone:  +39.345.0211784
E-mail: registrations@era-edta.org

 

 

final programme "day by day" - may 21 - 24, 2016

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